Operations Coordinator

Putting people and objects together to provide goods and services is the essence of an operation coordinator’s work. Working at this position means that you blend skills in human resource management, administration and customer service to bring about operational smoothness of an organization.

Working as an operations coordinator is all about working with people. Since you have to create and maintain effective working relationships with several departments (both internal and external), people are your key to everything. Interaction is all in a day’s work.

Yes, I have worked extensively in a factory setting. The idea behind working at this position is the same no matter which industry you work for. However, working in a factory setting requires one to possess insight into manufacturing processes and how to link them with operations to ensure smoothness of work processes.

Another tricky one. The purpose of this question is to see how you view and evaluate yourself.

One the one hand, if you suggest you don’t have any weaknesses, your interviewer will almost certainly see you as a lair, egotistical, or both.

Don’t fall into the trap of trying to present a positive skill in disguise as a weakness, like “I work too hard” or “I am a perfectionist”. Any experienced interviewer will see through this in a heartbeat.

Additionally, revealing that “I’m not really a morning person and have been known to come in late” raises immediate and obvious red flags.

Operations coordinator’s have to play important roles in a team or group. Your ability in setting relationships with other team members should be appeared in your interview answers and you should mention your contribution into the success of the team.

Definitely don't give an example of a time when you were dishonest, because the company doesn't want to hire a liar. Give an example of a time when someone else lied and it resulted in a difficult situation at work or school. Explain how you handled the situation.

Examine what's happened in the industry in the last 5 - 10 years and how it's evolved and then look at what both the company and analysts are saying about the future of that industry in which that company competes in. Read trade magazines / online sources in that industry as well to make sure you stay up to date on trends.

I would gladly take up front-end work because I feel that I have it in me to interact positively with different types of people on a regular basis. I like working at the forefront because of all the challenges that it has to offer.

This role requires one to possess exceptional follow-up abilities as there are many avenues through which one has to follow up on payments.

Working with team members to identify and respond to needs such as financial and budgeting was a great part of my work. Apart from this, I have been involved in receiving and dispatching of work requests to technical staff and vendors, along with coordinating special events and scheduling maintenance services. Furthermore, my duties involved acting as an interface with clients and visitors and ensuring delivery of committed services in accordance to the company’s practices and procedures.

☛ What daily duties does an office coordinator have? How would you prioritize them?

☛ What office software are you familiar with?

☛ How do you use technology to stay organized?

☛ How fast can you type?

☛ What do you do to protect confidential information?

☛ How do you ensure accuracy in routine tasks such as processing expenses and preparing reports?

☛ Who would you consider your most challenging customer (internal or external)?

☛ How do you ensure all company policies are implemented in the office?

☛ If you report to multiple people, how do you prioritize your projects?

☛ What would be the first thing you would do in the office if you were hired?

☛ How do you feel about handling multiple phone lines simultaneously? What do you do to avoid confusion?

☛ If I asked you to find ways to improve efficiency in the office, where would you start?

Think back to how you've interacted with your peers to develop social skills, how you've worked with classmates on projects to develop teamwork and collaborative skills, how you've developed discipline through studying, how the courses have helped your creativity, and how the classes you've taken have impacted your analytical / problem solving / reasoning skills.

Ever since my first paper route at age 10 I’ve been doing something to keep myself busy and earn money. Back then, it was obviously about earning some spending money. What I didn’t realize was that I was actually starting the journey of establishing what I liked to do and how I fit in to the grand scheme of things. I then worked as a junior computer tech in my last 2 summers of high school. It was here that I discovered what I was passionate about and what I wanted to do. I enrolled in college to get my degree in computer sciences, and I have been working around technology ever since.

Without a doubt, social media is becoming more and more pervasive in our jobs. You should stress that social media is not appropriate for personal use at work. However, if the company embraces social media in certain departments (for example marketing), then you may want to discuss how you could use it for work (as long as it applies to your role).

The reality is, the majority of the time someone is in a management/leadership position is because of their experience and past success. So they probably possess at least a unique set of knowledge from you. So you'll want to learn from them as much as possible. If it's not the case, then discuss how you would look for mentors in different departments to help your personal career development.