“MOSS frequently Asked Questions by expert members with experience in MOSS. These interview questions and answers on MOSS will help you strengthen your technical skills, prepare for the interviews and quickly revise the concepts. So get preparation for the MOSS job interview”
Ways to author content:
Browser-based authoring: Content creators and editors work directly in the web browsers through MOSS based features like Page editing toolbar, HTML editor toolbar.
Smart-client authoring: Content creators and editors work in any of the authoring applications and then use MOSS for document conversion to convert the content into a Web page format like HTML.
Workflows are implementation of business processes allowing people to collaborate on documents through various project tasks assigned to individuals. They enhance productivity and organization of work in an organization. This enables people to only concentrate on tasks given to them. It’s basically a planned series of tasks assigned to individuals to achieve an outcome.
Workflows included in MOSS:
Approval
Collect Feedback
Collect signatures
Disposition approval
Three-state
Group approval
Translation management
Overall MOSS workflows target at higher productivity keeping collaboration and business processes in mind.
Components of workflow architecture:
One can create workflows using Visual Studio2010 workflow designer. Every single workflow is compiled into its own dll. One needs to create a Workflow definition (XML based) to use it in a farm. The xml consists of the following information:
Name, GUID and description of the workflow
Location of any custom forms being used by this workflow
Correct class within the assembly that is to be called.
Each server farm contains an association table for workflow, which links various workflows to the content type, list or document it applies to. It also includes information regarding how the workflow is initiated i.e.by users or automatically along with the tasks associated with that workflow.
In Moss, a method activity is one that performs an action, e.g.: creating/updating a task. However, an event activity is a cascading one which runs in response to an action which has occurred.
Ways to initiate a workflow:
Once a workflow has been linked to a document, one can start the workflow by selecting the workflow that you want from the list of workflows available for the document or item. If needed, one may have to fill a form with the information that is needed by the workflow. Based on how the workflow was configured, it might be possible to customize it and start it.
There are basically 3 ways, Manually, When new list item is added, and When a new list item is updated.
Steps to implement workflows in MOSS:
Add workflow to a document library, routing document to different people for approval
Document author starts the workflow and creates document approval tasks, and assigns these tasks to various participants/people.
Author sends an email to various participants with task instructions and a link to the document in question.
As participants complete their actions one after the other, they can view the status of the document.
The workflow ends when all participants have completed their tasks regarding the document.
Author of the workflow is notified via an email after the workflow has ended.
Types of workflow supported:
Sequential: Sequential workflow as the name suggests simply depicts the fact that there is a collection of tasks which need be completed in a sequence one by one. The workflow progresses as each and every single task is completed in the workflow.
State: This category of workflow includes collection of states of the document (which it can be in). The workflow progresses based on how the state of the document changes and progresses.
MOSS has the capability for a workflow participant to fill an initiation form to start a workflow. The initiation form can have fields that support:
Single line of text
Multiple lines of text
Number (up/down counter arrows)
Yes/No (Checkbox)
Choice (dropdowns)
Date and time (calendar)
Types of input forms:
Association, Initiation, Modification and Task edit.
MOSS has the capability for a workflow participant to fill an initiation form to start a workflow. The initiation form can have fields that support:
Single line of text
Multiple lines of text
Number (up/down counter arrows)
Yes/No (Checkbox)
Choice (dropdowns)
Date and time (calendar)
One can use these to create forms by using custom application pages (aspx pages), which are deployed to run out of the _layout directory on MOSS server or using Microsoft Office Infopath 2007
DPM is designed for the Sharepoint Administrator using a variety of wizards and workflows to help ensure protection of data. It provides the following benefits in terms of MOSS:
Provides Built in support for Sharepoint services (WSS) and MOSS
Provides consistency checks for windows sharepoint server farms
Re-validates only those parts of a windows sharepoint services replica for which data backup is inconsistent.
Provides support for MOSS with Mirrored SQL Server databases.
Presents the data to be protected in the same context as user accesses it. Sharepoint Administrators simply select the farm to be protected, DPM understands what components need to be backed up
Data Protection Manager provides the ability to backup an entire sharepoint farm including the SQL Server databases, metadata, farm configuration files and indexes for federated search. Bakups can be automated to occur upto 4 times an hour based on the need. DPM starts by backing up a baseline copy of the sharepoint environment. It then there onwards performs full backups on regular basis using the sharepoint VSS writer and underlying component VSS writers to identify blocks or fragments of the farm and content databases which have changed. It is designed for sharepoint administrators and provides them with wizards and workflows to help protect the data. It represents data to be protected in the same context as the user accesses it.
Difference between MOSS and MOSS for Internet sites:
MOSS
Content, information, and applications are meant to be used by internal people/employees.
Needs License for MOSS and CAL (client access Licenses) for each client accessing it.
Used for Intranet Portals
MOSS standard licenses for database and servers.
MOSS for Internet sites
Content, information, and applications are meant to be used by external people.
Does not need CAL. License only needed for MOSS for Internet Sites.
Used for extranet/Internet facing portals.
Acquire External Connector (EC) licenses for each copy of the Windows Server 2003, SQL Server software that will be accessed by your external users only.
Sharepoint based websites can be configured to be password protected to restrict access to users. Only registered users can then access it and an invitation to those users is sent via email. Moreover, they also support roles, enabling administrators to restrict certain members based on their roles to certain permissions. When adding a new user, one may store their email address and request sharepoint to send an email to the user to enable them to access the sharepoint based website. Shrepoint itself provide with web pages to administer users, user groups, roles and permissions to ensure security and ease of user management on sharepoint based websites.
To make a sharepoint website public, enable anonymous access for the entire site. One can then pass on the url for the website through emails etc and allow public users to access the sharepoint website.
Steps to make a sharepoint website public:
Login as an administrator
Click on site settings
Click on Go to Site Administration
Click on Manage anonymous access
Choose one of the three conditions on what Anonymous users can access:
Entire Web site
Lists and libraries
Nothing
To make My Site public turn on anonymous access. Steps to do so:
Click Site Settings, On your Products site.
Under Administration, click Go to Site Administration.
On the Site Administration page, under Users and Permissions, click Manage anonymous access.
In the Anonymous Access section, click Entire Web site or Lists and libraries.
To turn off anonymous access, in the Anonymous Access section, click Nothing.
Click OK
Advanced features of MOSS 2007:
My site personal site: Provides users an opportunity to aggregate information into “for me, by me, about me”.
User profiles and profile store: Enables every user to store profile information.
Audience targeting: Allows use of Webpart based pages, Web parts, and content to target distribution lists and groups.
Infopath forms services: Enable designing web based forms and distribute them on intranets, internet. User can use the forms in a browser, or even mobile devices supporting browsers without any client components.
Business data catalog: Allows for integration of external data into MOSS. This provides the users with a consistent GUI experience. Enhanced workflow engine
Provides BI and reporting capabilities
Provides records management capabilities.
A collection of sites along with the top level site is known as a single site collection in Sharepoint. While creating a new Web Application, one has to follow creating a site collection to specify the content of the web application. A web application can thus even contain thousands of site collections. The web application is needed to host those site collections. Web application is the logical & physical partition/container within IIS to create portals.
The Sharepoint Site Server has search capabilities which are more advanced using SharePoint. It uses digital dashboard technology, which provides a nice interface for creating web parts and also allows showing them on dashboards pages. Site Server on the other hand, does not have anything as advanced as that. The biggest difference would be Sharepoint Portal Server’s document management features which also integrate with web folders and MS Office.
MOSS provides enhanced document management including document authoring, business document processing, web content management and publishing, records management, policy management, and support for multilingual publishing.
Content management is divided into 3 categories:
Document management: Manage documents in the Document Center, Manage translation documents and processes, Convert documents on the server, and Integrate document management on the server and the client.
Records management: Implement information management policies, Limit actions on files that are downloaded from sites, Manage records retention in the Records Center, and Manage e-mail records.
Web content management: Improve the consistency and efficiency of your site design, Customize sites with Office SharePoint Designer 2007, Publish SharePoint sites more systematically, Create and update pages from the Web-based content editor, Create and update pages from 2007 Office release client programs, Create and maintain variations of a site, Manage site navigation more easily, and Manage sites more effectively.
The Sharepoint Team Services provides an efficient text based search capability to find documents and information.
Features of search component:
Consistent and familiar search experience.
Increased relevance of results as a result of a search.
Search for people and expertise
Ability to index and search data in other business applications using business connectors.
Improved manageability and extensibility.
Sharepoint Websites exist in a hierarchy. At the top of the hierarchy is a Top-Level website. There can then be multiple sub sites under this top-level website and sub sites under sub sites. The entire structure is then called a site collection.
Administrators can decide who can create sub sites under the top level website. One can see the list of sites and sub sites below the top level site by using the Sites and Workspaces web page. The list shows only one level at a time.
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