We could continue and write an entire new website about how to win the hearts of your recruiters in an interview for secretary position. But this information should not be available to everyone - then nobody would have an edge in the interviews… Not everyone is willing to sacrifice something and put an extra effort to his interview preparation. Well, not everyone can succeed… If you want to know more than the other job applicants, have a look at our Secretary Interview Package. It's a best possible last-minute interview preparation for secretaries.
“Female Secretary Frequently Asked Questions by expert members with experience in Female Secretary. These questions and answers will help you strengthen your technical skills, prepare for the new job test and quickly revise the concepts”
35 Female Secretary Questions And Answers
► What are your strengths and weaknesses?
► Would you mind working overtime?
► Would you mind accompanying your boss on business trips?
► How would you cope with an angry customer or business partner?
► Have you ever prepared a weekly schedule for someone?
► Can you cook?
► When are you able to start?
► Do you have any questions?
► Why do you want to become a secretary?
► Why do you want to be an assistant here, and not somewhere else?
► What do you want to accomplish on this position?
► Where do you see yourself in five years time?
► Can you tell me a little bit about your past working experience?
► What makes from you a better personal assistant than other applicants?
► How do you imagine a typical day in work if we choose you for this position?
► Tell me about a situation when you needed to work under pressure. How did you handle that?
► Can you work with MS Office?
► How would you rate your skills with typical Office software components?
Job of a secretary has a steady place on the list of most popular positions amongst women in the United States. Many people do not understand it, because they do not grasp the real quality of this job. They believe that all she has to know to do is making good coffee and answering calls with smile on her face…
In fact, this is very far from the truth. A modern secretary has an important role in a company and often manages the entire office. She does lot of administrative work, prepares a schedule for the boss and takes part on meetings. All of this is reflected in a job interview. What more, she is often the one responsible for the good atmosphere in the office, which is crucial nowadays. Good companies need good secretaries and they do they very best to hire them in an interview.
A secretary has many administrative duties. Traditionally, these duties were mostly related to correspondence, such as the typing out of letters, maintaining files of paper documents, etc. The advent of word processing has significantly reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary. The duties may vary according to the nature and size of organisation. These might include managing budgets and doing bookkeeping, attending telephone calls, handling visitors, maintaining websites, and making travel arrangements. Secretaries might manage all the administrative details of running a high-level conference or arrange the catering for a typical lunch meeting.
A secretary, personal assistant, or administrative assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one. In other situations a secretary is an officer of a society or organization who deals with correspondence, admits new members, and organizes official meetings and events.
I'm not looking for just another pay check. I enjoy my work and am proud of my profession. Your company produces a superior product/provides a superior service. I share the values that make this possible, which should enable me to fit in and complement the team.
Focus on three or four strengths that refer directly to the secretarial job requirements. Potential examples include organizing and planning, adaptability, information management, attention to detail, problem-solving, reliability, initiative , discretion, multi-tasking, prioritizing, good judgment and communication and interpersonal skills. Back up your answer with specific examples that demonstrates your strength in the work context.
It is best to refer to one or two true weaknesses and then to detail the steps you have taken to try to overcome the weakness.
I chose advertising because I have always been a strong communicator with a good eye for design. I have a particular interest in creating dynamic eye-catching pieces that support a new product being introduced to the market. I also like the fast-paced high-energy environment that seems to be commonplace in the advertising industry."
Advice: Your answer needs to convince the interviewers that your skills are exactly what they want. They want to know if you have a realistic view of what it is like to work in their industry. Be specific; show them that their industry and your career goals are in sync.
10⟩ Are you patient?
Patience is a virtue that few people possess in great amounts, but we all have some.
Everyone can answer this question affirmatively. Realize that patience is a very big advantage in secretarial roles, especially today when everyone expects everything to happen immediately, and just cannot wait. If the secretary can deal patiently with each request and interruption, she/he will be a sought after candidate.
Word to the wise: increase your patience quota. It will serve you well professionally and personally.
A secretary must be able to work effectively with a large variety of personalities and cultures. He/she must be professional yet friendly, a people's person who is comfortable speaking with people. It is worthwhile to inquire as to the range of different types of people s/he has worked with, and how they all managed together.
A secretary is one of the most important individuals in the business, seemingly indispensable. Therefore, a secretary on vacation is a strain on the office. Inquire as to the planned frequency and length of intended vacations, and decide if it is within your comfort zone. This query can save you a lot of stress as you will be able to anticipate and plan properly for these leaves.
Try to determine how well the applicant interacted with her immediate superior, as well as other co-workers. Chances are it will be the same in your firm. Ask for specific positive and negative scenarios. Try to read between the lines.
Secretaries and administrative professionals are expected to have excellent communication and interpersonal skills. Describe the type of interactions you had with colleagues, management and clients. Highlight how you used your knowledge of the department, organization and business to respond efficiently to these queries.
Secretaries or administrative professionals serve as information managers for the company. They are responsible for objective and detailed record keeping.
Explain which record keeping you were entrusted with and how you made sure these records were updated and accurate. What methods did you use? Highlight your attention to detail and accuracy.
Kept yourself informed and up to date with your manager's commitments and co-ordinated his or her appointments and meetings.
Detail the actions you have taken to set up and co-ordinate meetings such as organizing the venue and times, informing participants, preparing agendas and organizing documentation. Go on to describe your experience in taking minutes, typing them up and distributing them. This is another opportunity to provide a work sample.
Focus on your organizational and planning skills in answering secretarial interview questions like this.
Detail your knowledge of Excel. Relate your data management skills to the job requirements. Use examples of the functions you are familiar with such as creating, modifying and formatting spreadsheets to support your proficiency level.
List the packages you are familiar with. Discuss how much experience you have with each package, describe the functions you regularly used and the type of work you have generated. You can support your interview answer by taking along some work samples.
Use the information you gathered from your background research to prepare for this interview question, this way you will stand out from the other candidates for the secretarial vacancy. Find something specific about the company and position that attracts you.