MS Word

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“MS Word Interview Questions and Answers will guide us now that Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS(1983), the Apple Macintosh(1984). The current versions are Microsoft Word 2010 for Windows and 2011 for Mac. Get MS Word Job Interview preparation with the help of this MS Word Interview Questions Guide”



57 MS Word Questions And Answers

21⟩ How do I turn off the reading layout view?

Whenever you open a Word attachment from an email does it always open in the annoying "reading layout" view? Here are a few steps on how to prevent it from happening in the future:

To return to the normal print layout view , click Close on the Reading Layout toolbar. You can also press ESC or ALT+C to exit reading layout view.

To prevent reading layout view from opening automatically go to the Tools menu, click Options, then click the General tab, and then clear the Allow starting in Reading Layout check box.

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22⟩ The toolbars and the menus in my old version of Word looked different. What happened in MS Word?

The Standard and Formatting toolbars can share one row in later versions of Word, or they can be displayed on two rows, as in the older versions. Also, the menus can show a basic set of commands, with the recently used commands shown first, or you can show all commands.

1. Choose Customize from the Tools menu.

2. Click on the Options tab.

3. Use the check boxes to make your selections.

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23⟩ Can I have different page formatting within one document in MS Word?

You can use sections to vary the layout of a document within a page or between pages.

Just insert section breaks to divide the document into sections, and then format each section the way you want. To create sections and section breaks:

1. Place the cursor where you want the section to begin.

2. Choose Break from the Insert menu.

3. Under Section break types, click the option that describes where you want the new section to begin.

Once you have sections defined, then commands that ordinarily would affect the whole document can be applied only to the current section. For example, the Page Setup command (on the File menu) has an Apply to: list the allows you to select This Section, This point forward, or Whole document.

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24⟩ How do I show a deletion of a word in Track Changes in MS Word?

Click on the Track Changes icon in the Reviewing toolbar to turn on the Track Changes feature.

Select the word and delete it

Two things will happen in Web, Print Layout and Reading Views:

* A bar will appear at the beginning of the sentence indicating an edit in that line of text.

* The deletion will be in a balloon located in the right margin.

Or if you are in the Normal or Outline Views:

* A line will appear at the beginning of the sentence indicating an edit in that line of text.

* The word will change color and have a line through it.

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25⟩ How do I get Word to stop helping me type in MS Word?

There are several places to look to turn off Word's various automatic features:

1. Choose AutoCorrect (or AutoCorrect Options) from the Tools menu, then click on the AutoCorrect tab.

2. Clear the check boxes for the AutoCorrect items that you want to disable.

3. Do the same for the AutoFormat As You Type tab.

4. On the AutoText tab, clear the Show AutoComplete tip check box.

5. Choose Options from the Tools menu, then click on the tabs and clear any check boxes for features that you want to disable. For example:

* Edit tab (Tabs and backspace set left indent).

* Spelling & Grammar tab (Check spelling as you type and Check grammar as you type). When these features are on, spelling and grammar that Word does not recognize are underlined with wavy red and green lines.

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26⟩ How to create an Index in MS Word?

Indexes can get complicated. It is recommended that you read through all of the information in Help about indexes, then decide how to proceed. Here are the steps for creating a simple index: Mark an index entry:

1. Select the text to mark as an index entry.

2. Choose Index and Tables (or Reference, then Index and Tables) from the Insert menu, then click the Index tab, or press Alt+Shift+X. Mark the all index entries, then generate the index:

1. Place the cursor at location for the index (usually a new last page), then open the Index dialog box.

2. Click on OK to create the index.

If you edit your document after creating the index, you will have to update it:

1. Click to the left of the index you want to update.

2. Press F9.

Note: When you update the index, any text or formatting you added to the finished index or table is lost.

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28⟩ How to change the default font in MS Word?

When you open a program, usually the "normal" or "default" template opens up and it's already been set up to contain pre-set formatting defaults, including the font. Here is how you do it in Word:

1. If your document already contains text formatted with the properties you want to use, select that text.

2. On the Format menu, click Font.

3. Select the options you want to apply to the default font. If you selected text in step 1, the properties you want will appear in the dialog box.

4. Click Default.

Any new document you open will use the font settings you selected. If you want to know how to change the default font in other programs, see Help in those particular program

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30⟩ What are Word XP/2003 Task Panes in MS Word?

The Word XP/2003 task panes appear on the right side of the screen, along with the document you are working on. The options on the task pane may change, depending on commands you have chosen. For example, some Word 2000 commands that displayed in dialog boxes now display in a task pane. If you don't want to use the task pane, you can hide it by clicking the X in the upper-right corner of the task pane. To turn it back on, select Task Pane from the View menu.

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31⟩ How do I control what happens when I start MS Word?

You can control the startup behavior in Word (and most Windows programs) by adding one or more switches to the command line that points to the executable file. For Word, this file is Winword.exe, found in the Program Files folder where you have installed Microsoft Office. To change Word's startup behavior, you have to locate a Word shortcut icon that points to Winword.exe. These icons may be found on your Programs menu, on your Desktop, on the Quick Launch toolbar on the Taskbar, or on the Office Shortcut Bar. Some Word shortcut icons cannot be modified using the procedure outlined below.

1. Click the shortcut icon using the right mouse button, click Properties, then click the Shortcut tab.

2. In Microsoft Windows NT, click the Word program icon, then click Properties on the File menu.

3. In the Target box or the Command Line box, you should see the path to Word. This path is usually "C:Program FilesMicrosoft OfficeOfficeWinword.exe", but this may be different in your installation.

4. At the end of the path, outside of the quotes, type one or more of the switches shown in the table below.

(no switch)

Start Word with a new blank document. If you start more instances of Word, they will all have the same list of documents on the Window menu.

/n

Start Word without a new blank document. If you start more instances of Word, they will all have their own list of documents on the Window menu.

/w

Start Word with a new blank document. If you start more instances of Word, they will all have their own list of documents on the Window menu.

/ttemplatename

Start Word with a new document based on a template other than the Normal template.

/a

Start Word and prevent add-ins and global templates (including the Normal template) from being loaded automatically. The /a switch also locks the setting files so that they cannot be read or modified.

/m

Start Word without running any AutoExec macros.

/mmacroname

Start Word and then run a specific macro. The /m switch also prevents Word from running any AutoExec macros.

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33⟩ How do I set the computer to use a single button on the Taskbar in MS Word?

If you prefer to see only a single window and a single button on the Windows taskbar (the taskbar is located at the bottom of the screen. The START button is also located on the taskbar).

Clear the Windows in the Taskbar check box:

* Tools menu

* Click Options

* Select View tab on the Options dialog box

To go through all open documents one at a time

If you are displaying only a single button on the taskbar, you can use the Window menu in Word to switch between documents or

* Press CTRL+F6

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34⟩ How do I control what happens when I start the MS Word?

You can control the startup behavior in Word (and most Windows programs) by adding one or more switches to the command line that points to the executable file. For Word, this file is Winword.exe, found in the Program Files folder where you have installed Microsoft Office. To change Word's startup behavior, you have to locate a Word shortcut icon that points to Winword.exe. These icons may be found on your Programs menu, on your Desktop, on the Quick Launch toolbar on the Taskbar, or on the Office Shortcut Bar. Some Word shortcut icons cannot be modified using the procedure outlined below.

1. Click the shortcut icon using the right mouse button, click Properties, then click the Shortcut tab.

2. In Microsoft Windows NT, click the Word program icon, then click Properties on the File menu.

3. In the Target box or the Command Line box, you should see the path to Word. This path is usually "C:Program FilesMicrosoft OfficeOfficeWinword.exe", but this may be different in your installation.

4. At the end of the path, outside of the quotes, type one or more of the switches shown in the table below.

(no switch)

Start Word with a new blank document. If you start more instances of Word, they will all have the same list of documents on the Window menu.

/n

Start Word without a new blank document. If you start more instances of Word, they will all have their own list of documents on the Window menu.

/w

Start Word with a new blank document. If you start more instances of Word, they will all have their own list of documents on the Window menu.

/ttemplatename

Start Word with a new document based on a template other than the Normal template.

/a

Start Word and prevent add-ins and global templates (including the Normal template) from being loaded automatically. The /a switch also locks the setting files so that they cannot be read or modified.

/m

Start Word without running any AutoExec macros.

/mmacroname

Start Word and then run a specific macro. The /m switch also prevents Word from running any AutoExec macros.

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35⟩ What is going on with the document windows when I have more than one file open in MS Word?

New documents open in a separate window (in previous versions of Word, a new document took over the Word window). You can switch from one document to another by choosing a document from the list on the Window menu or by clicking the document's button on the Windows Taskbar. To view all open Word documents at the same time, choose Arrange All from the Window menu. You can also switch documents (or applications) by pressing Alt+Tab. To see more rows of buttons on the Windows Taskbar: Position the pointer on the inside edge of the Taskbar (the pointer becomes a two-headed arrow when it is in the correct position), then click and drag its border toward the center of the screen.

There are some other options on the Shortcut tab. You can specify the folder Word points to when it starts (this setting can also be changed another way (see How do I change the default folder for Open and Save?). You can program a shortcut key sequence (click in the Shortcut key box and press the key combination you want to use). In addition, you can set the window size Word uses by default (maximized, minimized, or normal) and you can choose a different Word icon (click the Change Icon button).

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36⟩ How do I tell the Office Assistant to go away in MS Word?

1. Click on the Office Assistant, then click on Options.

2. Clear the Use Office Assistant check box.

You can also customize the behavior of the Office Assistant by checking or clearing the checkboxes on the Options tab. If you want to learn how to customize the Office Assistant, but it's not currently visible, choose Show the Office Assistant from the Help menu.

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38⟩ How do I turn off the automatic URLs in MS Word?

1. Choose AutoCorrect (or AutoCorrect Options) from the Tools menu.

2. Click on the AutoFormat As You Type tab.

3. Under Replace As You Type, clear the Internet and network paths with hyperlink check box.

If you didn't turn off AutoCorrect before you started typing and now you have a document full of hyperlinks that you don't want, you can turn them off, either one at a time, or all at once. To turn a link off, right-click on the link, select Hyperlink from the pop-up menu, and then select Remove Hyperlink. To remove all links from the document, choose Select All from the Edit menu or press Ctrl+A, and then press Ctrl+6 to remove all hyperlinks.

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39⟩ Why are my columns not lined up when I print in MS Word?

If you are asking this question, you have probably typed text then spaces in an attempt to make columns. This will only work if you use a "fixed-width" font (e.g., Courier). This method is not advised, and you are likely to have other problems, especially if you try to change the page margins. If you are trying to make a table, then use the Table command (see How do I create a table?). If you don't want a table, setting tabs may work (see How do I set tabs?).

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40⟩ Where are the comments located in my document in MS Word?

It will depend on the view you are using in Word.

(Reviewing Pane Icon)

* In Print Layout View, you will type the comments in a balloon in the margin.

* In Normal View and Outline View you can insert comments at the bottom of the page using the Reviewing Pane Tool.

Comments look different in different views. It is up to you which one you use!

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