Event Coordinator

★ Schedule speakers, vendors, and participants.

★ Coordinate and monitor event timelines and ensure deadlines are met.

★ Initiates, coordinates and/or participates in all efforts to publicize event.

★ Edit and design promotional materials.

★ Prepare presentations.

★ Send out invitations and manage RSVP list.

★ Hire staff to manage the event, including bouncers and security personnel.

★ Manage correspondence.

★ Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.

★ Keep inventory of backdrops, projectors, computers, and other display materials.

I have had the opportunity to manage both corporate clients and private ones so I have managed meetings, conferences, weddings, parties and even racing events.

★ Develop and oversee fundraising events.

★ Negotiate and secure event space.

★ Secure sponsorship.

★ Work with printer and designer to develop event invitations.

★ Create invitee list.

★ Calculate budgets and ensure they are adhered to.

★ Book talent, including musicians, bands, and disc jockeys.

★ Select chefs or catering companies to prepare food for event.

★ Sample food and select dishes for menus.

★ Visit venue to plan layout of seating and decorations.

One big event that I coordinated got rained on! The met office hadn't predicted inclement weather but I was ready with canopies anyway since I plan ahead of time.

This is a flexible issue. Some coordinators work alternately, depending on the opportunity. Others prefer to be either freelance or corporate workers. Companies naturally prefer someone with experience as an employee. On the other hand, there are many clients who require a highly capable freelancer.

Much of the work of the coordinator is office work and communication. But often travel is required as part of the coordination process. Coordinators also attend the events they have organized and continue to provide service and support during the event.