Procurement Manager

Yes. Please inform us if you have any special requirements, when you request the Cost Estimate, and before the deposit of funds as this can influence the pricing information.

With the exception of Handling Fees, UNICEF does not take title to funds paid to UNICEF by Procurement Services partners. In general, funds transferred by Procurement Services partners are treated as trust funds by UNICEF and are to be used exclusively to implement the Procurement Services arrangement entered into with the partner.

One of the key difference of Strategic Sourcing in contrast to conventional purchasing is that it extends beyond purchasing and focuses on converging and sustaining the buyer-supplier-relationships (Skjøtt-Larsen & Schary, 2001). The objective is to leverage them, exploit their capabilities, integrate and complement the core competencies of the various partners in the supply chain (interdependence) so as to provide value and cost efficiencies and uniqueness for the customer.

Simplified, risk management is the process of identifying things that can go wrong, having a plan for handling those things if they do go wrong, and executing that plan. Procurement risk management is risk management applied to handling things that can interrupt the incoming flow of purchased goods and services and the costs thereof.

Vendor management software can be an excellent resource for supporting all of the processes that every procurement department should be doing: keeping track of vendor performance metrics, drawing attention to sub-par vendor performance, and identifying opportunities for vendor performance improvement.

There are many options available for handling a request to make a purchase that exceeds an internal customer’s budget. Refusing to place the order is only one – and possibly the least professional – approach to take. One option that can be explored with the internal customer is leasing the equipment instead of buying it.

The Next Level Purchasing Association’s “10 Phase Approach to World-Class Sourcing” has become a globally-used best practice for conducting a sourcing initiative in the most organized, effective manner.

If possible, contact the approver by telephone or email asking for approval and complete the purchase card authorization form as soon as you are able.

This is because the actual cost is being approved in the electronic system acquiring. It is therefore important to ensure your approver is happy for you to place the requisition, to save them rejecting it after the sourcing has taken place.

Regardless of the source of funding, the money is classed as public money, so University procedures and legislation will apply.

What technology and tools, such as procurement software, would you use to do so? And how would you engage with stakeholders to achieve total buy-in? In answering this set of questions, the prospective employee has a chance to demonstrate their problem solving and negotiation skills, as well as their knowledge of existing tools and techniques. It also speaks to their relationship management and interpersonal skills, and their ability to strategize cogently and capably under pressure.

We have proven through proactive contract management and engagement with suppliers that sustainable procurement does not need to cost more, and can often cost less.

Please contact the Procurement Service to discuss. There are several options available, each of them will be discussed with you, but could include a formal letter to the supplier detailing issues, formal meeting with agenda to discuss issues, or, in extreme cases, notification to the supplier of breach of contract. The Procurement Service will be in the best position to provide advice.

In EU tenders, there is a legal requirement that selection and award criteria are notified to suppliers in the notice and documentation, so they understand the importance that we have placed on each section. In non-EU tenders, it is still good practice to do this.

There are timescales stipulated within the legislation that relate to the time the supplier has to review and submit documents. These timescales are deemed to be reasonable. The remainder of the time is linked to the process that the University undertakes in order to ensure a fair process and correct award. This would be undertaken regardless of whether it was an EU tender or not.

Value for money is a detailed and complex evaluation that takes place to review the value that the University will derive from a purchase, whether that is additional value in terms of additional warranty, additional functionality, energy consumption, whole life costs, total cost of ownership or the price that will be paid.