Executive Assistant

Again another great opportunity to sell yourself and show signs of great characteristics skills, which will make the interviewer want to hire you instantly. Some key skills of an EA are attention to detail, ability to multi task, strong communication skills, good listening skills, and ability and desire to be two steps ahead of the executive that you support.

This is always important and you should look at their company website to get some inspiration.

Likewise with this question, you would want to come up with a similar answer around time-management.

Give an example of when you have been asked to keep things private. Confidentiality is a very important aspect in most industries.

You're probably used to dealing with multiple emails for your boss and possibly multiple bosses.

Go a step further and mention you handle calendars in multiple time zones.

Something positive but not arrogant would work here such as:

► diligent

► Sociable

► Focused

► pessimist

It's a good idea to mention that you create presentations and reports using graphs, charts, pivot tables on a recurring basis and are quite comfortable working on social media sites. You need to come across as an advanced user of Microsoft Office products and are keen to learn new skills.

They are clearly looking to see if you can get along with people. You could mention here that you are a hard worker, but also spend a lot of time at work with people and that you often socialise out of work time with your work colleagues. This implies that you get on well with them.

Executive Assistant is a broad job category that designates an individual who provides various kinds of executive support to people and groups in business enterprises.

A great chance to sell yourself. Plan well, be precise and practice in front of anyone you can find. Try to touch upon a little bit of your personal self, this will give the interviewer a good insight into your personality.

It's essential that you do look at the company website before any interview if you're serious about the job. If for some reason you didn't take a look, don't lie, but it will look like you don't care about the role.

► Managing the day-to-day operations of the office.

► Organizing and maintaining files and records.

► Planning and scheduling meetings and appointments.

Employee of a company who supports the executive, CEO, or manager and has ability to make decisions that affect the company. In addition, the executive assistant will also perform similar responsibilities as an administrative assistant, involving research, communications, correspondence, and office management. In some organizations, the executive assistant will attend meetings or conferences in place of the executive.

► What are your computer skills? Did you use PowerPoint for preparing presentations?

► Do you have experience in staff management, IT, or business intelligence?

► Are you familiar with preparing background searches?

► How do you research organizations and individuals prior to meetings?

► How did you compile reports and communications for your superior or CEO?

► What file management practices do you use?

► What marketing materials, such as newsletters and press releases, have you prepared?

► Have you prepared fund proposals?

► Do you consider yourself to be a single- or multi-tasker? How do you handle being pulled in two or more directions at once?

► How would you respond to a co-worker who asked you for information you knew to be confidential or that you were uncertain as to its confidentiality?

► In this position, you will be required to provide guidance to other administrative support personnel. What characteristics do you feel you would bring in acting in a leadership capacity?

► What work-related situations do you find the most frustrating?

► What is missing from (or is a part of) your present job that you would like to see in this one?