Event Planner

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“Event Planner related Frequently Asked Questions in various Event Planner job interviews by interviewer. The set of questions here ensures that you offer a perfect answer posed to you. So get preparation for your new job hunting”

63 Event Planner Questions And Answers

1⟩ What would you like to learn about our company and this job?

It always helps to prepare a list of questions that you want to ask your prospective employer. Not only does this give you useful insights, but it's a great opportunity to show your enthusiasm about the job and company. Even if this question doesn't come up in your interview, our experience shows that most employers are more than happy to answer a reasonable number of questions. In the worst case, you may be out of time and don't get to ask questions, but it never hurts to ask.


2⟩ What does DDR stand for? What is typically included in a DDR?

DDR stands for day delegate rate," is, of course, the basic answer you would expect, while hearing your candidate go on to say things like "it is often the most cost effective way of booking hotels or venues for event planners as it is a per person cost" could mean bonus points.

Questions such as 'what is typically included in a DDR?' also give the candidate the chance to show their general understanding of professional event organisation, as there is no simple yes and no answer, but listing things such as room hire, water, buffet lunch, car parking, wi-fi connection and so on would show that they have dealt with such venues before, or could at least use their initiative to think about what a venue might be expected to include as part of its conference facilities.


3⟩ What are the typical responsibilities of an event coordinator?

An event coordinator is pretty much responsible for all major and minor aspects of the event. S/he is responsible for understanding client requirements, translating the same into an event plan, negotiating with vendors to attain prices that fall within budget and ensuring the event is managed tactfully, each chunk being completed timely.


4⟩ Give me five of your favorite venues in X, Y or Z and tell me why?

This is the sort of question which can really help you whittle down those early applicants. "I like the Apollo in Manchester because the sloped floor makes me feel drunker and it's close enough to my house to mean I don't have to pay for taxis," is the sort of answer which might suggest they are looking at events from the wrong perspective. Saying something more like, "Colston Hall in Bristol really has the wow factor for visitors since its £20m refurbishment, while the spaces are bright and airy, parking and accessibility are great and the staff make sure everything is streamlined and runs smoothly for event planners," however, might suggest you have somebody more suitable on your hands.


5⟩ Tell me about one bad experience you've had, preferably something catastrophic, how did you handle it? Was the event still a success?

Because vendors at HF donated their time and services, we could not guarantee their commitment. One vendor, the face painter, canceled 30 minutes before start time. In order to avoid false advertising, I purchased a face painting kit from a local craft store and found a volunteer to paint guests instead. It worked great.


7⟩ How would you describe your work style?

Work Hard, Play Hard. I love to get the job done and do it right. Meeting deadlines, successfully completing tasks and give the task at hand my dedication is important; but you have have time to have fun, enjoy what you are doing and the people you are working with. If you dont love what you do then its harder to stay motivated.


8⟩ What would you do if the DJ is 2 hour late and has not shown up or answers his phone?

First of all, I would never wait for 2 hours to pass before I started looking for a back up. If the DJ was 10 minutes late I would already be trying to get into contact with him and if I couldn't reach him I would already be working on a back up plan just in case it turns out that he doen't show. You should always have a generic background music track available just in case. Even if your DJ shows up, there is no guarantee that he won't experien


10⟩ Tell me about a work situation that required a creative solution?

I had reserved a suite for a guest checking into a hotel I worked out. I got to work on the day he was supposed to arrive and say the suite had been given away and I just got a sick filling because we had talked several times to make sure everything was set up because he wanted his family to be able to stay in the same room. So what I did instead was give him two connecting rooms, so that the kids could their own room and the adults having theirs.


12⟩ Tell me about a time when you avoided a near disastrous situation that almost ruined an event? What was your impact on correcting or avoiding the situation?

While executing a fundraising event in a community park for a non-profit, the generator that was to be used by the food truck as well as the shaved ice vendor failed. With 30 minutes to start time, I had to quickly problem solve and found a local Home Depot that rented generators. In 15 minutes, we had a generator and both vendors were ready to serve.


14⟩ What are the skills required for meeting and event planner employee in order to success in his work?

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times, Talking to others to convey information effectively, Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems, Understanding written sentences and paragraphs in work related documents, Managing one's own time and the time of others.


15⟩ Explain a situation where you feel your boss was wrong and how did you handle the same?

I am of the opinion that boss is always right. Once it happened that a client demanded a very unusual interior and my boss rejected it twice. I then convinced the boss to allow me to regard the client preferences, which he ultimately approved, and the customer was very happy with the design. I believe talking about things always helps.


17⟩ What are some strategies you use for managing and prioritizing work for yourself when there is too much work and too few staff members to complete the tasks at hand?

Event deadlines and size play a huge factor in prioriting events. For example, while planning a week long retreat that was happening in 8 months I also had to continue planning weekly meetings as well as small events. I broke the major event down into major tasks (one for each month) and broke that down to a "to do" list. Once that was broken down I scheduled my weekly to do lists on top of that. I was able to see efficiently each item I had to do daily to accomplish things in the near future as well as far.


18⟩ Describe the abilities you have in order to work with us as meeting and event planner?

I have the ability to listen to and understand information and ideas presented through spoken words and sentences, communicate information and ideas in speaking so others will understand, read and understand information and ideas presented in writing, identify and understand the speech of another person, speak clearly so others can understand you.


19⟩ How do you manage your time and priorities tasks?

When a recruiter asks how you manage your time, don't just give an example of a time when you did this successfully. Your interviewer wants to know your tactics and strategies for getting yourself organised, so whatever approach you use to prioritising and listing your tasks, you should be ready to describe it.


20⟩ Give an example of a time when you felt the greatest sense of accomplishment in your job?

My greatest sense of accomplishment was on the day of our fall fundraising event. i was so thrilled with how the event turned out. we had a huge showing of people and everyone really enjoyed themselves. we also raised more money than i had even anticipated. seeing all of my hard work come together so perfectly was the most incredible feeling