“Event Planner related Frequently Asked Questions in various Event Planner job interviews by interviewer. The set of questions here ensures that you offer a perfect answer posed to you. So get preparation for your new job hunting”
This is another question that allows you to show off your employer research and your understanding of your chosen career path. You'll want to come across as enthusiastic, but not arrogant. Tailor your response to reflect the nature of the organisation, the sector, and your own experiences and skills. Specific details will impress.
I do not have personal experience in developing advertising graphics and publications, however I do have experience in hiring for that program to where it is done professionally and within the time frame given.
Communication starts with the right time and place. Then, after organizing my thoughts and ideas, I speak clearly and articulately. I also use body language, such as my hands and facial expressions, to keep the person engaged and involved in the conversation. Finally, I listen to the person's reply and thank them for listening. I know I have effectively communicated if the person is actively involved, responsive, and shows understanding.
'Perform a Google search' is the answer to so many 'how do you find' questions these days, but in this particular case you're looking for that little bit more. References to respected industry publications such as Event magazine's online directory and annual venue awards would show a willingness to keep up to date with venue developments, while they should be able to name other specific websites, directories and venue finders that they use.
An efficient event planner should also be keeping their own records of venues and their own professional experiences with them, including positives and negatives and any notes that may help inform their decisions for future events. Whether it's CRM software or their own personalised spreadsheet, the important thing is demonstrating an effective and efficient way of keeping track of their venues and showing an understanding of why this sort of record-keeping is important.
One big event that I coordinated got rained on! The met office hadn't predicted inclement weather but I was ready with canopies anyway since I plan ahead of time!
My strength is that I have created and managed a wide variety of events and worked with diverse groups of volunteers. I always deliver on time and on budget, keeping cost in mind. I took over the Crew Soccer Foundation Golf Classic from a predecessor and was determined to spend less while still maintaining a positive atmosphere. We got more donated services, cut out unlimited alcoholic beverages and created sponsorship packages.
Frequently customers have extraordinarily high expectations with hard deadlines, and this can be difficult to handle. However, paying close attention to customers' priorities and desires can help ensure their vision is accomplished. In addition, it is important to clearly organize tasks and priorities to make sure that all deadlines are met no matter the task.
In the planning of the event itself, I'd say that I'm pretty excited throughout the whole process, but more when I am talking and coordinating with all of the vendors who will be making it happe, I envision it in my head and hope that it comes out as glamorous as I think it will be.
The formal adoption of 2007's British Standard for sustainable event management on a worldwide scale as the International Standard ISO20121 last year was one of the biggest news stories for the events industry in 2012, so you would expect anyone already involved in events planning to have picked up on it. Even if you're interviewing for starter roles, somebody who has done some basic research in advance of a job application or an aspiring events professional who has kept abreast of developments in their preferred career of choice, really should have picked up on this key change, which kicked in just in time for last year's biggest event, the 2012 Games.
My experience in event planning happened over time through a destination restaurant. We were looking for different ideas to impove our bottom line. We offered a panoramic view of the intracoastal and we decided to start working hotels and sending out e-mail blasts to start booking rehearsal dinners, weddings and any everything in between. I discovered I had a flair for decorating, networking with the community to really wanting to do this full time. I have worked with the local chamber and woman's club in various positions on committees and they keep asking me to come back because I get results in what I am assigned to do and that I am a great team player that is reliable.
While creativity and style are important skills to possess, it is even more important for a planner to demonstrate strong time management and organizational skills, ensuring that tasks are completed on time. In addition, it is important to be able to quickly handle unanticipated circumstances while remaining calm.
Meeting deadlines and keeping clients happy!
Events require people to work on sales, promotions, finance, logistics, contract negotiation, site selection, marketing and other facets of securing, creating, managing and evaluating events. Ask about the different departments or employees the company has, where you might fit in and where you would advance as you stay with the company.
► How do you remain up-to-date with the event industry?
► Do you know the most popular venues in X location? Why are they popular?
► What do you know about DMS (Delegate Management System)? What is DDR etc.?
► What technology/software do you use/prefer? What do you know about event technology?
► How many events do you plan per year?
► What types of events do you usually plan? Do you have a specialty? Why did you choose it?
► What elements must be considered before you start planning an event?
► How do you assess the success of each of your events?
► What do you like most about your job? How do you stay motivated when things don't go as planned?
► How would you persuade a client of the value of your services?
► How has your education prepared you for a career as an event planner?
► Why do you want to work for our event planning organization?
► How do you assess the success of each of your events?
► What type of event planning are you most interested in? Corporate events? Social events?
► What experience do you have with promoting events (through ads, social networking, etc.)?
► What are some of your favorite ways to enhance an event on a budget?
► What is the largest event (based on budget or number of attendees) you have ever planned or assisted with planning?
► Describe a time when you had to deal with an unexpected problem during an event - how did you resolve the issue?
► Tell me about a time when you had to deal with a difficult client. What was the result?
► Describe a time when you had difficulty staying within the budget for an event.
► Tell me about a time when you had to manage multiple events at once. How did you multitask to complete both events successfully?
► Imagine a company is planning an ad campaign to portray itself as a young, fresh and cool brand.
► If you were hired to organize their launch party, what sort of venue would you consider selecting?
► Imagine I am a client asking you to host an event for me; what kinds of questions would you ask me?
► How will you develop relationships with vendors in a new city?
► Are you comfortable working long and/or unusual hours?
► Do you think being an independent worker or a team player is more important as an event planner?
► What strengths do you feel you bring to the job?
► What are your weaknesses and how do you overcome them in the workplace?
► What situation have you had in your past experiences where you had to make a tough decision and what was the outcome?
► How do you handle low morale in the workplace?
► How do you deal with low performance on your team?
► What do you feel you bring to our team if we were to bring you onboard?
► What do you know about this company?
► What other companies did you look at when looking for this opportunity? Why?
► What makes you interested in event planning?
► What relevant experience should I know about?
► What's the one accomplishment you're most proud of? Why?
► Tell me about a time when you had a challenge with a boss or authority figure. How did you handle it?
► What's one thing you would like to do better? What's your plan for improving?
► Describe the boss who would get the very best work from you.
► When have you failed? Describe what happened and what you learned from it.
► What is one thing that you can provide me that I will have a hard time getting from another potential candidate?
► Sell me this pencil. (Here I'm looking for an inquiry process, friendliness, good selling skills, and good method for overcoming objections)
► What long-term goals would you want to set for this company?
► What information would you ask for from a potential client? Why?
► How would you choose the location/venue for an event? What are your priorities after choosing a location/venue?
► How do you choose partners (e.g. caterers) when organizing an event? What are your criteria to assess their eligibility/quality?
► Have you ever had to plan more than one event simultaneously? How did you do it? What was the result?
► How do you use social media for your event planning or for attracting customers?
► Describe a time when you went over budget. What went wrong and what did you do to fix it?
► How would you manage stress as the date of an event draws near?
► How would you react to technical problems during an event? What are the most common/serious problems you have encountered during an event and what did you do about them?
► Describe a time when you provided a creative solution to a problem. What was the result?
► Describe your most successful event. What did you do that made it so successful?
► Describe an event that didn't have the results you aimed for. What happened and what did you learn?
Meeting and event planner responsibilities are to consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions; arrange the availability of audio-visual equipment, transportation, displays, and other event needs; coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security; monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise;
confer with staff at a chosen event site to coordinate details; conduct post-event evaluations to determine how future events could be improved; maintain records of event aspects, including financial details; evaluate and select providers of services according to customer requirements; inspect event facilities to ensure that they conform to customer requirements; review event bills for accuracy, and approve payment; negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers; meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress; direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries; plan and develop programs, agendas, budgets, and services according to customer requirements; design and implement efforts to publicize events and promote sponsorships; organize registration of event participants; promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications; obtain permits from fire and health departments to erect displays and exhibits and serve food at events; read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends; hire, train, and supervise volunteers and support staff required for events; develop event topics and choose featured speakers.
Let the company know you are more than simply interested in a fun job. Ask your potential employer what type of business he would like to develop in the future, and if the company has any current strategies or timelines for adding a new division or pursuing a new type of event. This will show the employer that you understand your job is to help the company make money, not just to run tournaments or plan birthday parties.
rendc.org
Whether it is technological solutions or user-oriented innovations, We have put together for you the best sources of HR Interview Questions and Answers, Tech Ideas, and Programming Tutorials."
Get all the latest information on rendc.org
© 2022 | All rights reserved.
RENDC
welcome to www.rendc.org
