Office Support Assistant

When describing your past experience focus on the aspects that directly apply to the job you are interviewing for. Consider the needs of the organization and relate your skills and abilities to these. Carefully study the job description or posting to determine what the employer is looking for and outline how your previous work experience has equipped you for this job.

► Yes, I'm comfortable using multiple phone lines with a high volume of calls, and have done so in the past. I'm able to keep the conversations separated, and deal with the clients in a friendly efficient manner.

► I haven't directly handled multiple phone lines, but I understand the importance of being courteous and efficient, and I'm a quick learner.

► I understand that phone contact is often the first interaction that a customer has with the company, and the first impression is extremely important. It is critical to maintain a friendly, professional manner on the phone at all times.

The most satisfying aspect of my role is being able to help the executives make informed decisions that affect the rest of the Company. I enjoy working with and supporting successful people at the top-level of their career. The most frustrating aspect is the slow pace in the office and it can be difficult to get things done on occasions.

I take pride my organization skills. I believe my attention to detail and desire to stay organized can only benefit the team I am working with.

I like to think outside of the box. I am always the one finding new ways to approach a situation or challenge.

I would definitely welcome such a great opportunity.

I am looking for a position that will allow me to use my experience in the ______ field, including xxx and xxx. I am also ready to take on increased responsibilities in a management capacity when the opportunity arises. I am eager to work in a company that can provide the opportunity for professional growth.

Ideally you have some real work experience that you can talk about. Talk in some detail about what you did and why it was great. If you have no direct work experience then talk of an event where you helped a friend to resolve a problem and that these skills can be used in administration and customer care work.

Communication is key to any job that provides support and assistance in an organization. Your answers should clearly demonstrate your ability to express yourself effectively both verbally and in writing as well as your ability to listen actively and understand the communication taking place.

An office assistant is able to use various standard communication software, such as - emailing tools, Messenger, and Skype. Moreover, he/she is able to type and be proficient in Word, Office, PowerPoint, Excel, etc.

This might feel like a trick questions, but it is not. The hiring manager's job isn't simply to hire the most qualified professional. He or she must find someone who will fit into the existing company environment. Understanding what kind of superior you work best with helps him or her decide if you will work well in the enterprise.

Focus on scheduling and prioritizing activities. How do you decide which are the most important activities? Include criteria such as urgency of the tasks, deadlines to be met, available resources and setting realistic targets. Outline the tools you use to plan your day including the computer applications you have found helpful.

At times work can be quite demanding and 8 working hours seems too little. However, I have learned that if you prioritize your work, you can manage even the busiest day with a lot of ease.

Administrative assistant interview questions will explore your ability to gather and manage information. Detail the types and volume of data you had to manage and how you ensured your information management was up to date and accurate.

Your attitude is tested once again. Most people quit working on their skills, as soon as they get the first job. School has finished, and so has learning something new. Or not?

The one who is not progressing does not stays on the same place. He is actually moving backwards, when compared to other job applicants, as those new one and those who learn are passing him by! School of life never ends!

Office software, ways of effective communication, Outlook, internet, cooking good coffee. Things change and develop in time. One can not remain on the top of his job, if he does not constantly devote some time to learning and improving himself.

Some people think that a typical day of an administrative assistant consists in making coffee and typing data to the computer. Some job seekers have the same opinion.

However, if you want to succeed in an interview, you need to show that you are ready to do much more than cooking good coffee and answering phone calls. You need to convince them that you see your vital role in a team and believe to influence the productivity of the office. Actually, the main duty of an administrative assistant is to carry out every task assigned by the boss, but on the top of that, to come up with his own ideas of what to do.

Administrative assistant interview questions will focus on your ability to assess problems and come up with workable solutions. Explain how you got together all the necessary information in order to properly analyze the problem and considered the possible alternatives before deciding on a particular course of action.