Payroll Specialist Questions And Answers

1⟩ Tell us what all detail must be checked before vouching of wages?

Before vouching of wages, following details are considered.

☛ Checking Of Internal System

☛ Checking for proper Calculations

☛ Checking Of Wages Sheet

☛ Verifying computing Paying System

☛ Nature Of Payment

☛ Same Cash Paid And Drawn

☛ Checking Of Names

☛ Checking for authorized Signature

☛ Unpaid Wages

☛ Deductions

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2⟩ Explain me what are the employer paid benefits?

Employer paid benefits include,

☛ Holidays

☛ vacations

☛ sick days

☛ insurance (health, dental, vision, life, disability)

☛ retirement plans

☛ profit-sharing plans

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3⟩ Explain me how you keep current on payroll techniques/strategies and rules?

The answer to this question will tell you how well the candidate takes it upon himself to ensure that he stays up to date on payroll issues.

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4⟩ What type of behaviors work best for a payroll specialist?

This question helps you determine a candidate’s innate personality and helps you determine if that personality is a good fit for your company or accounting and/or HR department.

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5⟩ Explain me how you keep current on payroll techniques/rules?

The answer to this question will tell you how well your potential employee takes it upon himself to ensure that they stay current with payroll processes.

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6⟩ Do you know what is the purpose of w2 and w4 IRS forms?

IRS forms are needed by the employers while processing and forwarding income tax information. W2 and W4 contain useful data regarding tax withholding and income tax eligibility ratio calculations from employees’ wages.

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7⟩ Explain me how do you deal with employees who do not report time records to the payroll staff before a deadline?

I have trained the payroll staff to handle time-dependent problems on their own by performing strict follow up duties. However, there are times when employees just do not comply. When I have to intervene, I become direct with the employee and usually send out an email, very politely outlining repercussions of not reporting time records in a timely fashion.

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8⟩ Tell me what is Payroll source documents?

Payroll source documents are those documents which gives all the details required for the generation of the salary of an employee. It includes,

☛ Time sheets

☛ Job sheets

☛ Time recorders

☛ Payroll registers

☛ Pay-in-slip (pay slip)

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9⟩ Explain me about how will you keep current strategies and rules on the payroll techniques?

The answer to this question will let you know how well the candidate takes it on himself or herself to make sure he or she stays up to date on the issues related to the payroll.

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10⟩ Tell me what is the importance of accuracy when performing a task as a payroll specialist?

This question aims to know how the candidate keeps the concept of accuracy in mind. The answer from the candidate will show whether the candidate works with accuracy or no. this is to know how the candidate deals with the postings and the other inaccurate information that comes on a daily basis.

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11⟩ Explain me your work week?

This query will describe about your work schedule in detail. For the candidate it is must to not to answer the non work related activities while being in the company. This will create a bad impression. Before answering such a question, make sure you consider the position for which you are applying and also relate your last job position. The more you connect with the last job experience, the more successful you will be in answering the questions.

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12⟩ Tell me we would like to know about your experience, expertise and education in detail?

Though this question seems easy, but it will assist in knowing how fluently a person can converse and communicate with others without any flaw. In this question one will have to give all the educational details along with the expertise and experience if any.

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13⟩ Tell me when to Outsource Payroll?

Payroll should be outsourced when,

☛ A small company where the owner does payroll.

☛ You don’t come across last minute changes that frequently

☛ You don’t want to invest in in-house system and infrastructure

☛ You have to pay at multiple locations

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14⟩ Tell me what kind of the behavior works best for the payroll worker?

This will ensure you the inherent qualities of the worker and will determine whether the personality is good or not for your company. According to his or her answer, a person will come to know the behavior of the candidate.

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15⟩ Adaptability is very important in the role of a payroll administrator. Sometimes, unplanned tasks will come up that will disrupt your day and affect your schedule. How do you prioritize your time in those situations?

This question helps you understand the personality of your potential employee, how they react to disruptions, and how they manage their time effectively.

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16⟩ While payroll is pretty much the same from company to company, each firm tends to have its own quirks and ways of doing things that are a bit different from every other company. Describe how you would familiarize yourself with our particular system?

This question shows you how much initiative a candidate may have and shows you how a candidate solves problems – intuitively, asking questions, diving right in and making mistakes (and then learning from them), and so on.

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17⟩ Tell me what all functions are involved in Payroll?

Functions involved in Payroll involves,

☛ Balancing and reconciling payroll data

☛ Delivers payroll checks

☛ Depositing and reporting taxes

☛ Wage deductions

☛ Record keeping and verifying the reliability of pay data

☛ Maintains compliance with tax laws

☛ Records paperwork for new hires

☛ Edits existing employee files.

☛ Calculating reimbursements, bonuses, overtime and holiday pay

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18⟩ Tell me what you need to do in order to pay a new employee?

In order to pay new employee,

☛ Fill employee Information form, bank confirmation slip and get your employee to complete a tax form.

☛ Send all forms to Payroll department at least three working days before your employee’s first timesheet is due to be sent for payment.

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19⟩ We have different contracts with different entities, each with specific requirements regarding payroll. How will you make sure that everything is paid correctly and on time?

This question helps you determine a candidate’s ability to handle stress and also gives you insight into how he or she sets up processes.

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20⟩ Please explain how will you maintain the knowledge of laws, news and so on and tell if you have ever been related to any professional organisation?

Be true and be you is the formula for the interviewee to answer. This question is asked by the interviewer to blot out the truth from the candidate and this will show the level of honesty in the employee or how honest an employee is towards the company.

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Payroll Specialist

Home Accounting Payroll Specialist

64 Payroll Specialist Questions And Answers

1⟩ Tell us what all detail must be checked before vouching of wages?

2⟩ Explain me what are the employer paid benefits?

3⟩ Explain me how you keep current on payroll techniques/strategies and rules?

4⟩ What type of behaviors work best for a payroll specialist?

5⟩ Explain me how you keep current on payroll techniques/rules?

6⟩ Do you know what is the purpose of w2 and w4 IRS forms?

7⟩ Explain me how do you deal with employees who do not report time records to the payroll staff before a deadline?

8⟩ Tell me what is Payroll source documents?

9⟩ Explain me about how will you keep current strategies and rules on the payroll techniques?

10⟩ Tell me what is the importance of accuracy when performing a task as a payroll specialist?

11⟩ Explain me your work week?

12⟩ Tell me we would like to know about your experience, expertise and education in detail?

13⟩ Tell me when to Outsource Payroll?

14⟩ Tell me what kind of the behavior works best for the payroll worker?

15⟩ Adaptability is very important in the role of a payroll administrator. Sometimes, unplanned tasks will come up that will disrupt your day and affect your schedule. How do you prioritize your time in those situations?

16⟩ While payroll is pretty much the same from company to company, each firm tends to have its own quirks and ways of doing things that are a bit different from every other company. Describe how you would familiarize yourself with our particular system?

17⟩ Tell me what all functions are involved in Payroll?

18⟩ Tell me what you need to do in order to pay a new employee?

19⟩ We have different contracts with different entities, each with specific requirements regarding payroll. How will you make sure that everything is paid correctly and on time?

20⟩ Please explain how will you maintain the knowledge of laws, news and so on and tell if you have ever been related to any professional organisation?

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Payroll Specialist

Home Accounting Payroll Specialist

64 Payroll Specialist Questions And Answers

1⟩ Tell us what all detail must be checked before vouching of wages?

2⟩ Explain me what are the employer paid benefits?

3⟩ Explain me how you keep current on payroll techniques/strategies and rules?

4⟩ What type of behaviors work best for a payroll specialist?

5⟩ Explain me how you keep current on payroll techniques/rules?

6⟩ Do you know what is the purpose of w2 and w4 IRS forms?

7⟩ Explain me how do you deal with employees who do not report time records to the payroll staff before a deadline?

8⟩ Tell me what is Payroll source documents?

9⟩ Explain me about how will you keep current strategies and rules on the payroll techniques?

10⟩ Tell me what is the importance of accuracy when performing a task as a payroll specialist?

11⟩ Explain me your work week?

12⟩ Tell me we would like to know about your experience, expertise and education in detail?

13⟩ Tell me when to Outsource Payroll?

14⟩ Tell me what kind of the behavior works best for the payroll worker?

15⟩ Adaptability is very important in the role of a payroll administrator. Sometimes, unplanned tasks will come up that will disrupt your day and affect your schedule. How do you prioritize your time in those situations?

16⟩ While payroll is pretty much the same from company to company, each firm tends to have its own quirks and ways of doing things that are a bit different from every other company. Describe how you would familiarize yourself with our particular system?

17⟩ Tell me what all functions are involved in Payroll?

18⟩ Tell me what you need to do in order to pay a new employee?

19⟩ We have different contracts with different entities, each with specific requirements regarding payroll. How will you make sure that everything is paid correctly and on time?

20⟩ Please explain how will you maintain the knowledge of laws, news and so on and tell if you have ever been related to any professional organisation?

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