MS Exchange Server 2003 Questions And Answers

41⟩ Under Exchange 5.5 I could not restore a single mailbox without 3rd party products. With Exchange 2003, is it any easier to restore a single mailbox or back up a single mailbox?

Yes and no. Under Exchange 2003, a mailbox is not deleted immediately when a Windows account is deleted. Although restores have been greatly improved with the new Recovery Storage Group (RSG) and the Volume Shadow Copy Service, there is no built in mechanism for backing up a single Exchange mailbox. This would still require a 3rd party brick level backup utility.

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42⟩ Can I back up the EXIFS drive using NT Backup or another backup application?

You can, but you will be sad. Do NOT back up the EXIFS drive of an Exchange 2003 server. It can result in messages and attachments being inaccessible via the Outlook client.

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43⟩ How can I prevent a user from sending and receiving Internet mail?

Follow the steps outlined below:

1. Create a group called InternalOnly.

2. Create a recipient policy that gives them a fake SMTP address. i.e. @fake.domain. Leave the X400 address alone so they can receive internal mail.

3. Drill down through Routing Groups > Group Name > Connectors > SMTP internet connector(s), choose its properties. Choose the Delivery Restrictions tab, and under “reject”, add this group. Do this for each connector.

4. Follow the steps in KB277872, regarding Connector Restrictions.

[Now they ca not use the SMTP connector(s) to send external mail]

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44⟩ What tools are used to administer Exchange 2003?

Active Directory Users & Computers:

Used to create users, distribution groups and contacts.

Exchange System Manager:

Used to manage the Exchange Server, create address lists, recipient policies, and now does some user level actions

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45⟩ Can I use Exchange 2000 tools to manage Exchange 2003 Servers?

No, the property sheets of the 2003 servers will appear as read-only. You should avoid using Exchange 2000 ESM in environments where Exchange 2003 is installed. Not only will you not be able to access new Exchange 2003 features, but there is also the risk of damage to new objects that Exchange 2000 does not understand. If you must continue to use Exchange 2000 ESM, apply the latest Exchange 2000 SP3 roll-up to your Admin workstation(s) - http://microsoft.com/downloads/details.aspx?FamilyId=E247C80E-8AFA-4C2A-96B3-F46D1808C790&displaylang=en

The roll-up includes support for the msExchMinAdminVersion attribute (also known as ESM versioning). Essentially, each Exchange object in the AD is stamped with a minimum admin version. If ESM detects that the data value is greater than the version of ESM running, it will not allow edits to that object.

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46⟩ Can I use Exchange 2003 tools to manage Exchange 5.5 and Exchange 2000 Servers?

Yes, with the exception of the following Exchange 2000 components; Key Management Server, Exchange Instant Messaging, Chat, MS-Mail / Schedule+ / DirSync / cc:Mail Connectors

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47⟩ I created a user in AD Users and Computers, but in the Exchange system manager it does not appear under Mailbox Store | Mailboxes. What did I do wrong?

Probably nothing. A mailbox will not appear under Mailbox Store | Mailboxes until either someone has logged into the mailbox or the mailbox has received a mail message. Some administrators send a welcome message to a mailbox shortly after it has been created, which would cause it to appear.

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48⟩ I created a secondary Public Folder Hierarchy, but only the original public folder hierarchy appears in Outlook.

Current versions of Outlook only support a single public folder hierarchy. Secondary Public Folder hierarchies can be accessed with the web.

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49⟩ In Exchange 5.5, I could have multiple mailboxes associated with a single user account. How do I do that in Exchange 2003?

Exchange 2003 requires a user object for each mailbox. You can create a disabled user object, associate a mailbox with it, and then grant another user object ‘receive as’ and ’send as’ permissions to that mailbox.

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50⟩ What is the difference between "receive as" and "send as"?

"Receive as" allows a user object to open a mailbox. "Send as" allows a user to send out a mail message as the mailbox that has been opened.

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51⟩ How do I restrict a user or domain from sending mail to my users?

First, add the address or domain you wish to filter to the Filtering Tab of the Message Delivery Global Settings. Next, you need to apply the filter to the SMTP virtual server you wish to filter. (Administrative Group | Server | Protocols | SMTP | <SMTP Virtual Server> | Properties | Advanced | <select the IP address for which you wish to enable filtering> | Edit | Apply Filter). Normally, you would only want to apply message filtering to the border SMTP servers (servers that communicate directly with External servers).

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52⟩ I have created more than one address list. Which list will users see for their GAL?

The following criteria are used when determining what a client will see for the Global Address List.

* Which Address List do you have permissions to see?

* Which Address List contains your mailbox object as an entry?

If your mailbox appears as an object in more than one address list:

* Which of the remaining Address Lists contains more entries?

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53⟩ Is Single Instance Storage maintained when moving users between servers | storage groups | databases?

Yes…

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54⟩ In my native E2K3 organization is there any requirement for RPC connectivity between servers?

In order to move users between servers, RPC connectivity is required.

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55⟩ How can I archive messages sent or received by my users?

1. Messages can be archived on a per store basis by enabling the option on the general properties tab of the Mailbox Store in the Exchange System Manager.

2. Use an event sink (either write your own or use the simple one provided by Microsoft and described in “Archive Sink Readme.txt”

3. Use a 3rd party message archival tool.

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56⟩ Why when I try to add an additional mailbox store do I receive the following error? This storage group already contains the maximum number of stores allowed. ID no c1034a7a

You are running the standard version of Exchange 2003 which is limited to a single 16GB private information store.

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57⟩ How do I get the Exchange Advanced Tab in Active Directory Users and Computers?

Open Active Directory Users and Computers. Click on the View menu item at the top of the application. Select “Advanced Features” on the menu list. When you open a property page for an Active Directory object that has a mailbox associated with it, you will now see the “Exchange Advanced” tab at the top.

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58⟩ How do I control the format of the addresses before the @ sign in a recipient policy?

You can use the following variables: %g Given Name, %s Surname, %i initials in the recipient policy.

Examples:

User: Tommy Lee Jones

Domain: company.com

%g.%s@company.com = Tommy.Jones@company.com

%1g%s@company.com = TJones@company.com

%g%2s@comapny.com = TommyJo@company.com

Less commonly used variables include, %m (alias) and %d (display name).

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59⟩ How do I make Exchange automatically send a welcome message to all newly created users?

There is nothing in the product that will do this. You can create a WELCOME.MSG that you deploy with Outlook, but that only applies the first time Outlook is opened after creating a new profile. Otherwise, you could script mailbox creation and send a message at the end of the script.

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60⟩ Is there any way to append a text message to all out bound email for Exchange 2003?

On a single Exchange server deployment, there is no 100% reliable way to accomplish this with an SMTP Transport Event Sink; even though KB273233 suggests that creating a second SMTP Virtual Server works. However, at startup the Exchange Information Store binds to the SMTP Virtual Server that starts first and you can not rely on the routing of the mail from SMTP VS 1 to SMTP VS 2 as the KB273233 proposes. Also note that under special circumstances the database can become corrupted if you use an SMTP Transport Event Sink to manipulate outgoing (MAPI) message contents. This is currently under investigation by Microsoft and a QFE to prevent the store corruption is under development. ****

There are 3rd party products that will do this too.

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MS Exchange Server 2003

Home Server (Computing) MS Exchange Server 2003

110 MS Exchange Server 2003 Questions And Answers

41⟩ Under Exchange 5.5 I could not restore a single mailbox without 3rd party products. With Exchange 2003, is it any easier to restore a single mailbox or back up a single mailbox?

42⟩ Can I back up the EXIFS drive using NT Backup or another backup application?

43⟩ How can I prevent a user from sending and receiving Internet mail?

44⟩ What tools are used to administer Exchange 2003?

45⟩ Can I use Exchange 2000 tools to manage Exchange 2003 Servers?

46⟩ Can I use Exchange 2003 tools to manage Exchange 5.5 and Exchange 2000 Servers?

47⟩ I created a user in AD Users and Computers, but in the Exchange system manager it does not appear under Mailbox Store | Mailboxes. What did I do wrong?

48⟩ I created a secondary Public Folder Hierarchy, but only the original public folder hierarchy appears in Outlook.

49⟩ In Exchange 5.5, I could have multiple mailboxes associated with a single user account. How do I do that in Exchange 2003?

50⟩ What is the difference between "receive as" and "send as"?

51⟩ How do I restrict a user or domain from sending mail to my users?

52⟩ I have created more than one address list. Which list will users see for their GAL?

53⟩ Is Single Instance Storage maintained when moving users between servers | storage groups | databases?

54⟩ In my native E2K3 organization is there any requirement for RPC connectivity between servers?

55⟩ How can I archive messages sent or received by my users?

56⟩ Why when I try to add an additional mailbox store do I receive the following error? This storage group already contains the maximum number of stores allowed. ID no c1034a7a

57⟩ How do I get the Exchange Advanced Tab in Active Directory Users and Computers?

58⟩ How do I control the format of the addresses before the @ sign in a recipient policy?

59⟩ How do I make Exchange automatically send a welcome message to all newly created users?

60⟩ Is there any way to append a text message to all out bound email for Exchange 2003?

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MS Exchange Server 2003

Home Server (Computing) MS Exchange Server 2003

110 MS Exchange Server 2003 Questions And Answers

41⟩ Under Exchange 5.5 I could not restore a single mailbox without 3rd party products. With Exchange 2003, is it any easier to restore a single mailbox or back up a single mailbox?

42⟩ Can I back up the EXIFS drive using NT Backup or another backup application?

43⟩ How can I prevent a user from sending and receiving Internet mail?

44⟩ What tools are used to administer Exchange 2003?

45⟩ Can I use Exchange 2000 tools to manage Exchange 2003 Servers?

46⟩ Can I use Exchange 2003 tools to manage Exchange 5.5 and Exchange 2000 Servers?

47⟩ I created a user in AD Users and Computers, but in the Exchange system manager it does not appear under Mailbox Store | Mailboxes. What did I do wrong?

48⟩ I created a secondary Public Folder Hierarchy, but only the original public folder hierarchy appears in Outlook.

49⟩ In Exchange 5.5, I could have multiple mailboxes associated with a single user account. How do I do that in Exchange 2003?

50⟩ What is the difference between "receive as" and "send as"?

51⟩ How do I restrict a user or domain from sending mail to my users?

52⟩ I have created more than one address list. Which list will users see for their GAL?

53⟩ Is Single Instance Storage maintained when moving users between servers | storage groups | databases?

54⟩ In my native E2K3 organization is there any requirement for RPC connectivity between servers?

55⟩ How can I archive messages sent or received by my users?

56⟩ Why when I try to add an additional mailbox store do I receive the following error? This storage group already contains the maximum number of stores allowed. ID no c1034a7a

57⟩ How do I get the Exchange Advanced Tab in Active Directory Users and Computers?

58⟩ How do I control the format of the addresses before the @ sign in a recipient policy?

59⟩ How do I make Exchange automatically send a welcome message to all newly created users?

60⟩ Is there any way to append a text message to all out bound email for Exchange 2003?

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